A personal training agreement sets out what a trainer and client have agreed to before the first session: the package, the price, the cancellation terms, and an acknowledgment that exercise carries some inherent risk. Here’s exactly what it needs, field by field.
Trainer & client names
Full legal names and contact details for both the trainer (or studio/gym entity) and the client.
Session package / frequency
How many sessions are included, how often they occur, session length, and whether it’s a fixed term or ongoing.
Fees & payment schedule
Price per session or package, when payment is due (upfront, monthly, per session), and accepted payment methods.
Cancellation / rescheduling policy
How much notice is required to cancel or move a session, and what happens to fees for late cancellations or no-shows.
Health & liability waiver acknowledgment
The client confirms they are physically able to participate, discloses relevant health conditions, and accepts the inherent risk of exercise.
Facility rules
Where sessions take place (gym, studio, client’s home, outdoors), any facility-specific rules, and who is responsible for equipment.
Signatures & date
Both the trainer and client sign and date the agreement before the first session.
Build these fields onto your own agreement PDF and send it to your client for signature — free to start, no credit card required. The free plan covers up to 3 documents a month with a sealed PDF and audit certificate. If you only need to sign your own copy, use the free browser tool instead.